If you off-campus you must use a VPN connection.
If you are not connected to the Princeton University network via a VPN connection, you will get an error indicating there is a “DNS error,” “DNS address cannot be found,” or you simply cannot connect.

If you are on campus and using puvisitor, you must use a VPN connection.
You will get an error indicating there is a “DNS error,” “DNS address cannot be found,” or you simply cannot connect.

If you are on campus, using a hardwired connection or connection to eduroam or puwireless, you do not need a VPN connection. 

 
To set up a VPN connection you can call the Support and Operations hotline (OIT Support) at 609-258-4357.  
You can also go to the work continuity website for help and information on installing VPN software on your device or accessing protected applications via the GlobalProtect Web Portal.

If you have any issues installing the VPN Connect Tunnel, contact the OIT Support and Operations at (609) 258-4357 (8-HELP) 6am-midnight, 7 days a week, or e-mail: [email protected]. 

Please remember for all off-campus VPN connections you will be prompted to use Duo authentication. Also, remember when using a VPN connection there is no indication at login time to indicate that a Duo authentication is needed, but a Duo ping will be sent to your mobile device.

PI Approval and how to obtain it for submissions using eRIA. 

If you are the PI you would simply choose the answer “I am the PI and have read the above and agree to serve as the PI with the above obligations”.  When you choose this answer, Lock the form using the Locked checkbox, and click the Submit button in the submission package window, this submission will be routed directly to the IRB for review. 

If you are not the PI and the PI is willing to review submissions using eRIA, you would answer “I am not the PI”.  After you answer, another question will appear asking how you want to obtain PI Approval.  You would answer “Advance this submission to the PI”.   

You should then Lock the form using the Locked checkbox and that will take you to the submission package window.  When you click Submit, the submission will be sent to the PI via eRIA, the PI will receive an email indicating their action is required and this submission will appear in the Things to Do area of the home screen when the PI logs into eRIA.  (If the PI clicks on the link in the email that is sent, it will take them directly to the Task Assignment window and they will not see Things to Do.)

If you are not the PI and the PI wants to review your submission outside of eRIA, you would answer “I am not the PI”.  After you answer, another question will appear asking how you want to obtain PI Approval.  You would answer “Attach the signed PI approval and advance this submission to either the IRB or IACUC”.  

After you answer the second question, a pop up appears that allows you to print a PI Approval form.  Please see image below.  The pop up is circled in red. 

Please note: This image is the one visible on an Application, you will see something that looks slightly different on a Modification form or a Continuing Review form. 

You should print out the PI Approval form and a PDF copy of your submission for your PI, ask the PI to review the PDF copy of the submission and sign the PI Approval form.  Then you upload the signed PI Approval form to eRIA.  (Pictures of the form taken with a cell phone are acceptable.)

To upload, the researcher would locate and click the upload button, image below…..

….to upload the signed PI Approval form. 

You should then Lock the form using the Locked checkbox and that will take you to the submission package window.  When you click Submit, the submission will be sent directly to the IRB or IACUC for review.

If you are off campus or otherwise not connected to the Princeton University network, to use eRIA you
must use a VPN connection.

• If you are not connected to the Princeton University network via a VPN connection, you might get an error indicating there is a “DNS error”, “DNS address cannot be found” or you simply cannot connect.
   
• To set up a VPN connection you can call the Support and Operations hotline (OIT Support) at
  609-258-4357.
   
• You can also go to the website remote.princeton.edu and download the VPN client.
      o Please choose “Install Connect Tunnel” if you are working on PC or Mac.
      o When you install the Connect Tunnel you will be prompted to reboot after installation.
      o You may be prompted to install Java, please install this if necessary.
      o Instructions for an iPad are HERE.

If you have any issues installing the Connect Tunnel, contact the OIT Support and Operations at
(609) 258-4357 (8-HELP) or e-mail: [email protected]

Please remember for all off campus VPN connections you will be prompted to use Duo authentication.
Also remember when using a VPN connection there is no indication at log in time to indicate that a
Duo authentication is needed, but a Duo ping will be sent to your mobile device.

• If you are not connected to the Princeton University network via a VPN connection, you might get an error indicating there is a “DNS error”, “DNS address cannot be found” or you simply cannot connect.

Clear the cache in your browser:

• Cache is data that is collected in your web browser (examples are browsing history, download history, downloaded images and files, cookies).
• FOR INTERNET EXPLORER, FIREFOX OR CHROME, you can clear your cache by pressing Control-Shift-Delete on your keyboard.
• FOR SAFARI choose the Safari menu option, then click Preferences, then click the Privacy tab, then choose Manage Website Data, then choose Remove All in the pop up window that appears.
• We recommend that you CLEAR YOUR ENTIRE CACHE, meaning your entire history from the beginning of time.

Sometimes a 500 Error occurs because you have the wrong web address in your favorites. Please confirm that the URL in your Favorite is https://eria-irb.princeton.edu

Sometimes a 500 Error will occur when a user switches between Princeton wireless networks (examples are switching between “puwireless” and “eduroam”) and does not close the connection with eRIA when switching. Please log off when done using eRIA. I if this error occurs, please clear your cache and try logging in again.

These steps may be performed by any Research Personnel named on the protocol:

1. Find the protocol using QUICK FIND.  Hover over the protocol number and choose CREATE NEW AMENDMENT. This will open a new Amendment submission.

2. Click on the PERSONNEL MENU option on the left side of the screen.

3. Then add the new Research Personnel by clicking the Add Personnel ink.

4. Click SAVE, and your changes will now be reflected in the Application that it is associated with this Amendment submission that you created with Step 1 of these instructions.

When you are finished with the above, you would then have to complete the Amendment submission and submit it.

**Removal of personnel can only be done by RIA administrative staff. To remove research personnel no longer associated with the study, please request removal in the Amendment and list the names of the personnel who need to be removed.

Send an email: [email protected]. The subject line of the email should be “Adding a Sponsor for an eRIA submission”. In the email, please include the name, address, phone number and email address of the sponsor and whether the sponsor is a Federally funded entity. Once the sponsor is added to the Coeus database, it will take one day for the eRIA system to be updated with that information.

You may not have been named as Research Personnel on the protocol. Please contact your PI to see if you have been named as Research Personnel, and if you haven’t, please have your PI submit a Modification to get you added to the protocol as Research Personnel.

Find your protocol using Quick Find. Once you have found it, click on the protocol number.  This will open up the  Application.  From the options shown, choose “view” and then choose “initial application.”  If you have approved amendments, please click on the most recently-approved amendment to access the current version of the Application.  Once the Application appears, choose “View PDF” from the top navigation menu.  You can then email the .pdf of the application to whomever you choose.

Please use the field in Section C. Research Personnel that is labeled “Role in Research.”   Please add the description “Primary Contact for IRB or IACUC” in the Role in Research field. Also, please check the flag “Email Communication” in Section C as well.   Email Communications should be checked for the primary contact and also anyone who wishes to be cc’ed on emails that are directed towards the primary contact. If you don’t designate the person, they will not be included in the correspondence.

Please check to see if there is an Amendment that has already been submitted but not yet reviewed that is associated with your protocol. Once you have submitted an Amendment you cannot submit another until a decision has been made on the one that is currently being reviewed.

There are a couple different ways you can find it, if you remember your protocol number or the title you gave it, then you can type either of those into Quick Find that appears on the top right hand side of the Home screen. You can also click the “Search For Items” menu option and then search by PI, or your name. Click on the word Human Protocol or IACUC Protocol, then you will see the Available fields to search by. Please note that Record Number = Protocol Number and Record Personnel will search through anyone who is currently named as Research Personnel in the Application.

eRIA is the Princeton University name for the suite of electronic management systems (EMS) supporting Research Integrity and Assurance (RIA), hence eRIA, and implemented to help reduce investigator burden.

The first of these systems, eRIA-IRB, launched in July 2017, supports the IRB, the second, eRIA-IACUC (launching August 2020) will include support for the IACUC, and finally, the Biosafety committee module (eRIA-IBC) will launch early in 2021.

eRIA is based on software developed by InfoEd Global^TM and has been configured to meet the needs of Princeton University. The application provides electronic forms, customizable workflows and reporting features, and stores data in a secure database hosted onsite at the University. The InfoEd suite is used at many top academic institutions to manage their research administration needs. 

eRIA provides a single, integrated, collaborative system that contains all elements needed for protocol submissions through approval and monitoring.

In the eRIA system, RESEARCHERS complete and send their protocol applications to their PIs, receive feedback comments, modify their protocol applications and re-send to PIs for IACUC or IRB submission.
 

• Principal Investigators (PI) are the communications conduit between researchers and the IRB and IACUC and will maintain the legal responsibilities associated with the designation of PI. PIs submit their study applications in eRIA, review and submit student/researcher applications, and respond to IACUC and IRB decisions throughout the review cycle

• In eRIA, Board Members review full board protocol applications in preparation for board meetings, read and add comments, make determinations/suggestions, receive full board meeting agendas and have access to meeting minutes after the meetings.